Case Study: Bringing Joi to the NOEA Annual Convention and Awards Ceremony 2024
At Catch the MICE, we proudly represent Joi Events, a leading event planning software in the UK. Joi recently sponsored the National Outdoor Events Association (NOEA) Convention and Awards Ceremony at the Hilton and Pump Rooms in Bath, bringing together outdoor events professionals for insightful discussions, innovative ideas, and strategies shaping the industry's future. NOEA’s senior team utilised Joi to plan and deliver the event seamlessly. Joi’s tools ensured everything ran smoothly, from initial preparation to on-the-day management. At Catch the MICE, we were delighted to support NOEA’s team, providing expert guidance and on-hand assistance to ensure they made the most of Joi’s features throughout the event.
Event Details
-
Event: NOEA Annual Convention and Awards Ceremony 2024
-
Date: 26th November 2024
-
Venue: Hilton and Pump Rooms, Bath, UK
-
Technical Sponsors: Joi Events, represented by Catch the MICE
Challenges
Organising a large-scale convention involves meticulous planning, coordination, and execution. The NOEA event delivery team faced several challenges:
-
Complex Program Management: Coordinating multiple sessions, speakers, and workshops required a streamlined process.
-
Limited Use of Technology: Previous events relied heavily on spreadsheets for schedules and updates, leading to inefficiencies and potential errors.
-
Engaging Attendees: Ensuring a seamless and interactive experience for delegates, many of whom are event planners themselves.
Solution
NOEA partnered with Catch the MICE and Joi Events, to leverage advanced event planning and management solutions. The collaboration focused on four key pillars of Joi’s platform:
How NOEA benefitted with using Joi
Catch the MICE: Providing Local Support
As Joi’s UK representative, Catch the MICE worked closely with the team at NOEA - Specifically Al Turner. Throughout the planning process, Catch the MICE offered continuous customer support and guidance, ensuring the NOEA team understood the basic operation and could enjoy Joi’s capabilities.
​
Key implementation steps included:
-
Training Sessions: The senior team received training on using Joi’s program development and budgeting tools.
-
Customisation: The Event App was customised to reflect NOEA’s branding and meet specific attendee needs.
-
Ongoing Support: Catch the MICE provided continuous support, addressing any issues promptly and offering advice and operational support to enhance event delivery - an example being.....Susan (CEO) didn't want to have specific timings attributed to specific awards (ordinarily, this is fundamental to the operation of Joi), so after a few calls with the tech and dev teams, a solution was obtained, which Catch the MICE implemented and delivered the following day - much to much pleasure of the NOEA team.​
If you plan events, take a look at the videos below
to see just how easy it is to set up an event on Joi
"Joi Events transformed our planning process. The Event App was a hit with our delegates, and the support from Catch the MICE was invaluable." — Tom Clements, NOEA President.
​
"Switching to Joi saved us countless hours and eliminated the errors we frequently encountered with spreadsheets. It’s a game-changer for event planning." — Alistair Turner, Event Delivery Team Lead.
Event Day Highlights
​
The convention featured a diverse range of sessions, including keynotes, debates, workshops, and breakout sessions. Technology played a pivotal role in enhancing the event - including Slido and Joi:
-
Event App Usage: Delegates utilised the Joi Event App to access session information, receive real-time updates and complete post-event feedback forms
-
Technology Integration: Throughout the day, technology was emphasised as a vital element for the future of outdoor events, aiding both commercial success and attendee engagement.
-
Recognition of Support Needs: Many delegates acknowledged the importance of reliable support and advice from trusted partners like Catch the MICE to navigate the complexities of event planning.
Key Takeaways
​
-
Enhanced Attendee Experience: The Event App received positive feedback for its ease of use and functionality, replacing traditional printed programs.
-
Increased Efficiency: The planning team saved significant time, allowing them to focus on content and execution rather than administrative tasks.
-
Improved Collaboration: Centralised management and real-time updates encouraged better teamwork and reduced miscommunication.
The NOEA Annual Convention and Awards Ceremony 2024 achieved outstanding success through its strategic partnership with Catch the MICE and the effective utilisation of Joi Events’ comprehensive platform. By enhancing planning efficiency, positive attendee experiences, and ensuring flawless event execution, Joi's innovative solutions played a pivotal role in the event's positive outcomes. Although the NOEA team utilised only part of Joi’s capabilities, the impressive results highlight the platform’s potential for even greater impact with full utilisation. As the Outdoor Event Industry continues to evolve, Joi Events, supported by Catch the MICE's expert local assistance, stands out as a trusted partner, offering cutting-edge solutions to meet the dynamic needs of event planners. This collaboration underscores the importance of adopting advanced technology and dedicated support to deliver exceptional events.
​
Call us, or book a demo today to learn more about Joi and how it can revolutionise your event planning!
Get all the Joi you need at a price that will make you jump for Joi!…
One of the reasons Catch the MICE teamed up with Joi was its affordability across the sector. With such a low entry price, this event planning and management solution is accessible to everyone, including large event agencies, independent producers and even students.
We love their vision - that the entire event community can adopt Joi as a primary solution, allowing everyone to explore innovative applications across all aspects of event execution.
​
